Hangzhou Ruilipu Trade Co., Ltd.

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Pulp and Paper Sourcing Policy

From: 3M  Update: Aug. 15, 2018  Key words: pulp and paper sourcing policy

Applies To

This policy  applies to the  selection and  retention of all 3M direct (or “tier one”)  suppliers that  provide pulp,

paper, or packaging made from wood fiber or plant-based fiber.

Introduction and Background or Purpose

At 3M, we have long recognized our responsibility to conserve natural resources and support a sustainable environment.  We are committed to using our innovation, passion, and expertise towards improving every life.  This commitment is a part of our vision for the future and central to our values. We are also committed to working with customers, suppliers and other business partners that share these core values. Our Business Conduct EHS Principle and our longstanding Environmental Policy serve as the foundation for our environmentally responsible sourcing commitments, and set the expectation for suppliers to ensure they provide products and services in accordance with the 3M Supplier Responsibility Code. This policy specifically addresses 3M’s commitment to the responsible sourcing of pulp and paper.

3M is committed to sustainable forest management and the conservation of natural resources. 3M recognizes its responsibility to source paper products from suppliers that share these goals and are committed to providing products from sustainably managed forests.

The United Nations describes sustainable forest management as “[a] dynamic and evolving concept [that] aims to maintain and enhance the economic, social and environmental values of all types of forests, for the benefit of present and future generations.” This description aligns with  3M’s sustainability vision, and recognizes the need to continually evaluate, adjust and advance global practices and programs in support of sustainable forestry.  We at 3M believe that a variety of robust, flexible and evolving systems and tools used by people and organizations across the forestry value chain are the best way to achieve sustainable forest management. We commit to continually assess new knowledge and information in order to advance our own policy, standards and requirements, and to help others in the supply chain to do the same.

We understand that not all of our suppliers will immediately meet every requirement of this Policy. Our expectation is our suppliers and their supply chains will make reasonable but timely progress in building the necessary systems and tools  to conform to this Policy.  Through this Policy, 3M’s goal is to do our part  to continue to move the global paper supply chain toward sustainability, by working in collaboration with our suppliers and, when necessary, choosing not to work with a supplier who cannot or will not meet Policy expectations.

Requirements or Expectations

I.      3M expects that all pulp, paper and packaging from its suppliers contains wood or plant-based fiber that is legally harvested, sourced, transported and exported from its country of origin.  3M also expects that its pulp, paper and packaging suppliers will work to assure and verify that virgin wood fiber and plant-based fiber provided to 3M is:

•     Traceable through the supply chain back to the source of harvest.

•     Not harvested in a manner that threatens high conservation values, including peatland ecosystems and intact forest landscapes.

•     Not  from  areas where  high  carbon  stock  forests  are being  converted  to  other  land uses or plantations.

•     Obtained in a manner that respects the rights of indigenous peoples and rural communities to the ownership and control of their titled or customary lands, including their right to give or withhold their free, prior and informed consent to proposed developments on their lands.

•     Obtained in a manner that respects the rights and safety of workers, including no forced or child labor,  no employment  discrimination,  and the  freedom  to  associate (consistent  with  the  3M Supplier Responsibility Code).

 

As appropriate, and commensurate with 3M’s position as a downstream company in the supply chain,  3M may provide assistance to suppliers and/or sources of harvest in high risk regions to assess or build their capacity to meet these criteria.

 

II.      All suppliers of pulp, paper and packaging made from wood fiber or plant-based fiber are expected to:

•     Implement  policies  and  programs  consistent  with  the  3M   Supplier  Responsibility  Code  on

Labor/Human Rights, Safety & Health, Environment, Ethics and Management Systems.

•    Maintain and provide to 3M upon request information required by legal harvesting laws, including genus, species and country of harvest.

•     Maintain and provide to 3M on request information regarding the full traceability of the virgin fiber supply chain back to the source of the harvest, including identification of the mill and third-party certifications  of materials and operations in their supply chain.

•     If suppliers do not have the information requested by 3M, suppliers are expected to work promptly with their suppliers to obtain this information and provide it to 3M.

III.       In order to advance responsible sourcing practices, all suppliers of pulp, paper and packaging made from wood fiber or plant-based fiber are expected to make reasonable but timely progress in developing and implementing:

•     Policies and due diligence management systems for the sourcing of paper and pulp, and to develop methods of requesting that their suppliers do the same.

•     A verifiable, documented system to establish traceability  of the virgin fiber supply chain back to the source of harvest, including identification of the pulp mill.

•     Ongoing training/communications on the concepts of this Policy and related topics to their relevant employees and suppliers, as appropriate.

IV.      Recognizing that factors such as integrity, quality, service, and competitive price are relevant in deciding whether to purchase products covered by this Policy, 3M will also consider information

from suppliers regarding the following  sustainable management practices, and use that information as a factor for preference in selection:

•     Practicing  responsible  forest  management,  including  scientifically-credible  ecosystem-based management, comprehensive forest planning, minimizing impacts of road building  and logging, protection of watershed areas, support for local communities, and responsible chemical usage.

•     Auditing  of management practices at the forest source and/or mill level, in order to verify that supplied fiber conforms to some or all Policy expectations.

•     Including smallholders among their sources of harvest.

•     Providing  knowledge-building opportunities  for  relevant  suppliers and contractors  to  advance responsible sourcing and sustainable forest practices.

•     Minimizing mill environmental impacts, such as energy usage, air emissions, water discharges, and bleaching processes.

•     As appropriate,  participating  in associations or multi-stakeholder  groups focused on improving forestry practices and knowledge of sustainable forestry.

 

V.      In addition, 3M encourages its suppliers to bring to 3M ideas for collaborative initiatives to advance the goals of sustainability and sustainable forest management, such as:

•     Optimizing the mix of recycled and virgin fiber in materials supplied to 3M, in order to maximize sustainability attributes while maintaining or enhancing product performance.

•     Enabling the ready recyclability of paper-based 3M products and packaging.

•     Developing paper products and paper-based packaging for supplied materials and 3M products that use fiber inputs efficiently,  including through redesign, reuse, and material choice.

•     Utilizing non-wood  plant fiber or forest/agricultural byproducts  for paper and pulp, taking into account the sustainability attributes and impacts of alternatives in comparison to traditional fibers from responsibly managed forests.

Policy Verification

Using a phased approach, 3M will verify supplier conformance to this Policy and work to continually improve responsible pulp and paper sourcing within its supply chains by taking the following  actions:

•     Implementing  a due diligence  program  to demonstrate  compliance  with  applicable  legal harvest- related laws and regulations and the commitments in this Policy.

•     Evaluating potential new suppliers during the supplier qualification process for the capacity to conform to this Policy.

•     Seeking Policy-related contractual or other commitments with suppliers.

•     Using a prioritized and risk-based protocol to:

o  periodically review supplier conformance with the requirements of this Policy.

o  obtain information  from suppliers verifying  traceability  to the source of harvest for pulp and paper provided to 3M, including materials furnished by their suppliers.

o  conduct supplier audits verifying supplier compliance with key requirements of this Policy and the  accuracy  of  responsible  sourcing  information   provided  to  3M,  or  rely  on  industry collaborative auditing programs where those programs exist.

•     Building supplier awareness of these Policy expectations through measures such as supplier-facing website communications and supplier education or training.

If 3M learns during this verification process or otherwise that a supplier does not meet the requirements of this Policy, 3M will follow its established corrective action process with that supplier.  In addition, if information on 3M’s paper and pulp sourcing is reported through the 3M Compliance & Business Conduct Ethics Reporting Service, 3M will review and follow up on that information with the relevant supplier as appropriate.

Policy Review, Transparency & Reporting

3M commits to regular Policy updates, transparency and public reporting of its progress in implementing this Policy by:

•     Reviewing this Policy at least every three years in light of evolving science and social considerations associated with sustainable forestry and responsible sourcing of paper and pulp.

•     Updating its suppliers on changes to this Policy and on major developments regarding 3M's expectations for responsible sourcing practices in its paper and pulp supply chains.

•     Setting key objectives and targets for performance against this Policy.

•     Inviting and reviewing stakeholder input on responsible sourcing of paper and pulp and our progress under this Policy.

•     Regularly reporting its progress in implementing this Policy on the 3M Sustainability website.

Related Information

Pulp and Paper Sourcing Policy Conformance Guidance

Originally Issued: 3/5/2015                                                                                              Last Revision: 8/15/2018




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